St. Michael's College, U of TConditions of Use
Material in the Archives and Research Collection may be consulted by any person who:
All researchers are advised to write or telephone the Archives and Research Collection prior to visiting to ensure that the Curator is available to assist you.
Restrictions on the use of certain materials have been imposed by the Literary Executrix for reasons of confidentiality and privacy of third party persons. Information governing the use of any specific item will be supplied upon request.
Prospective readers should bear in mind the restrictions on photocopying, consultation and publication. It is the responsibility of the prospective users or their publishers to determine the copyright status or obtain the required permissions before publication of manuscript material from the collections in the Archives and Research Collection.
Rules Governing Use of the Holdings in the Reading Room of the Archives
The following rules govern access to and use of the holdings of the Reading Room of the Archives.
Registration Procedures
1. A registration form is completed on a researcher's first visit and annually thereafter in order to verify his/her identity. Researchers will be required to present personal identification at the time of the registration.
2. Once registered, a researcher signs the Daily Register at the commencement of each visit.
3. For security reasons, all briefcases and bags must be left with the Curator. Coats must be left at the entrance to the Archives.
Requesting and Returning Materials
1. The Curator is available to advise
researchers on the resources of the Archives, including
the provision of a finding aid (also available online).
This is sometimes referred to as a Reference Interview.
The Curator will inform researchers of any conditions
that may restrict access to records being requested.
2. To facilitate retrieval and to establish responsibility
for its use, researchers are responsible for completing
call number slips. A maximum of three boxes will be
issued at one time. Submit call number slips to the
Curator.
3. No records may be removed from the Archives Reading
Room. Researchers are responsible for returning all
records to the Curator by 4:45 p.m.
Care of Archival Materials
1. By definition, archival materials
are unique and irreplaceable. Therefore, they must be
handled with care. Remove only one folder from one box
at a time and do not remove records from the folder.
Researchers must maintain the exact order of documents
in a folder and folders within a box. If an error in
arrangement is suspected, please advise the Curator.
Do not rearrange records. Gloves will be provided for
Researchers using photographs, drawings, and other sensitive
material.
2. Only pencils may be used in the Reading Room due
to the potentially damaging residue from ink. Pencils
are available from the Curator.
3. Smoking, eating and drinking are not permitted in
the Archives.
Restrictions on Consultation, Use and Reproduction of Archival Material, including Copyright
The Archives and Research Collection does not own the copyright to either published or unpublished manuscripts in its custody. Therefore it can neither grant nor deny permission to publish or quote in published form from material in its collections. Any researcher interested in publishing material should consult section 4 below.
In addition, it is possible that records that you wish to consult or copy will not be available to you. Several types of restrictions limit access to and reproduction of archival records held at the Archives and Research Collection. Delays caused by these restrictions should be expected when trying to consult or obtain reproductions or certain archival material.
In cases of restrictions, the researcher will be made aware of the conditions of the restrictions and, when pertinent will be provided with the appropriate information required to gain access to and/or obtain reproductions of the archival records.
Generally, archival material that was originally held at the Yale Divinity Library is open to the public. Any access restrictions on individual items within this collection have been identified in the finding guide. Material that was transferred from L'Arche Daybreak has not been processed and is not open to the public at this time. This includes correspondence, personal journals, publisher files, calendar files, financial files, and photographs. New material will be released to the public as it is processed. Notices regarding released material will be posted on this web page at What's New.
Consultation Restrictions
These restrictions have been applied by the Literary
Executrix in order to protect the privacy of living
third party persons. An access form must be completed
if you would like to consult these records.
Reproduction Restrictions
Some reproduction restrictions require that the researcher
obtain the written permission of the donor in order
to receive copies. Other restrictions may be due to
the fact that the Archives and Research Collection does
not own the original records, but only copies, and does
not have the authority to reproduce them. In cases like
these, reproductions may only be obtained directly from
the owner of the originals.
Preservation Restrictions
In some cases, records may be withdrawn from circulation
due to physical deterioration or concern for their preservation.
Unprocessed Material
Unprocessed material (records that have not been brought
under control through arrangement and description) will
not generally be made available to researchers. Currently,
material from L'Arche Daybreak is restricted for this
reason. Records will be made available to the public
as they are processed.
Permission to Publish
Researchers who plan eventual publication of their work are urged to make inquiries concerning overall restrictions on publications before beginning their research. A written request for the right to publish or for permission to publish facsimile copies must be made on forms provided for that purpose. If permission to publish is granted, the location of the cited records shall be indicated in the published work. A copy of publications which rely heavily on records should presented to the Archives as soon as the work is published.
The right to publish is retained by the Sue Mosteller, Literary Executrix, and is administered by the Henri Nouwen Literary Centre. Contact information: The Henri Nouwen Literary Centre, L'Arche Daybreak, 11339 Yonge St., Richmond Hill, Ontario, L4S 1L1; Telephone: (905) 884 0025; Fax: (905) 884 0379; website: www.nouwen.net
Preferred Citation
The Henri J.M. Nouwen Archives and Research Collection, John M. Kelly Library, University of St. Michael's College.
Making a Research Request
Requests to consult material (including
requests for copies of material for out-of-town researchers)
Researchers interested in consulting any of the material
in the Archives are advised to fill out the on-line
Research Request Form to advise
the Curator of the nature and scope of your project.
Requests may also be made by telephone or mail. The
Curator will inform you if your request needs to be
approved by the Literary Executrix (please see section
4 for more details about how to contact the Literary
Executrix). It is advisable to clear your request before
planning a visit to the Archives and Research Collection,
especially if you plan to publish material from the
Archives. A preliminary survey of the on-line finding
guide before arrival will also indicate whether
there is enough extant information to warrant a trip
to do research.
Requests for information about Henri
Nouwen, his writing etc.
Those readers who are interested in knowing more about
Henri Nouwen, have a question regarding his writing,
or are interested in learning more about a particular
theme of his writings are advised to fill out the on-line
Research Request Form to advice the Curator of the nature
of their question. Requests may also be made by telephone
or mail. The Curator will provide research assistance
as time allows.
Accommodation for out-of-town Researchers
Short-term student residence accommodation on the St. George Campus of the University of Toronto is available at Knox College, please contact the Knox Residence Office at knox.residence@utoronto.ca. for more information.
Among the luxury hotels in the area are: Sutton Place Hotel, Hotel Inter-Continental, Toronto Colony Hotel, Marriott Hotel, and the Metropolitan. The more moderately priced Comfort Hotel Downtown is also nearby. For more information see www.toronto.com.
For more information contact Gabrielle Earnshaw nouwen.archives@utoronto.ca (416) 926-1300, ext. 3405.